Director of District Records

Mission: ​​ The Director of District Records provides district-wide leadership, coordination, and governance for all district records, including student, human resources, finance, administrative, and digital records. This role ensures the organization's recordkeeping infrastructure is accurate, secure, and fully compliant with state and federal regulations, including TSLAC retention schedules, the Texas Public Information Act, and FERPA.

As a strategic partner to all departments, the Director establishes consistent standards and promotes modern, digital-first records management initiatives that serve as the operational backbone for district-wide data integrity.

Supervisory Responsibilities:

• Directly manage Student Enrollment and Records Coordinator and District Records Manager.
• Facilitate district-wide collaboration among departmental records coordinators to ensure alignment and shared understanding of requirements.
• Establish clear operating rhythms and standardized documentation practices for records management across the district.
• Provide ongoing guidance, communication, and resources to support departmental records leads and campus personnel.

Location: ​​ Full-time (remote/on-site) position based in Texas. Preference is given to candidates in Austin, El Paso, Houston, Permian Basin, Rio Grande Valley, San Antonio, and Tarrant County, or those willing to relocate.

Travel Expectations: Approximately 25% travel requirement.

What You’ll Do – Accountabilities

Essential Duties:

District-Wide Records Governance & Strategy

• Lead the development, implementation, and revision of district records management policies, standards, and procedures.
• Maintain the district’s Records Management Program and Records Control Schedules in strict compliance with TSLAC requirements.
• Provide expert guidance on the classification, retention, storage, and approved destruction of all district records.
• Recommend standards for digital file structures, naming conventions, archival practices, and permissions management.

Compliance, Legal & Risk Management

• Ensure district-wide compliance with FERPA, TSLAC rules, the Texas Public Information Act, and federal privacy regulations, in partnership with our Governance division.
• Work collaboratively with Legal Services on public information requests, subpoenas, litigation holds, audits, and investigations.
• Conduct periodic reviews and audits to improve compliance, mitigate risk, and strengthen documentation practices.
• Maintain secure and compliant access protocols for sensitive or confidential documents, requiring a high degree of discretion.

Records Technology & Systems Collaboration

• Partner with the Enterprise Applications Team to support electronic document management systems (EDMS), digital archives, and automated retention capabilities.
• Support modernization and digital transformation efforts to strengthen district-wide recordkeeping efficiency.
• Partner with SIS, PEIMS, and Data teams to align digital student information with district records management practices.

Training, Communication & Customer Support

• Develop and deliver district-wide training on records management, retention schedules, and departmental responsibilities.
• Serve as the primary district resource and subject-matter expert for all records-related inquiries.
• Support departments in ensuring timely and accurate responses to internal and external records requests.
• Maintain up-to-date materials, manuals, and procedures to ensure consistent district-wide practices.

Additional Duties and Responsibilities: All other duties as assigned.

Knowledge and Skills – Competencies

Make Strategic Decisions: This team member uses data and trends to drive decisions that impact multiple teams, while anticipating risks and planning contingencies for key initiatives. They apply strategic frameworks to clarify challenges and guide coherent action, and they actively support others in strengthening their strategic thinking and decision-making capabilities.

Manage Work and Teams: This team member leads cross-functional coordination to align efforts with strategic goals, optimizing resource use and minimizing silos. They build accountability frameworks, monitor key performance indicators to guide adjustments, and mentor emerging leaders, while implementing scalable systems that enhance efficiency and team effectiveness.

Grow Self and Others: This team member identifies development needs across multiple groups and integrates them into broader strategic plans. They create structures that support ongoing growth, engage in succession planning, and continuously refine development strategies based on outcomes and data. Through this work, they foster a culture where continuous learning is a core part of daily work and leadership.

Build a Culture of Trust: This team member builds trust and drives positive engagement across multiple groups, as reflected in strong feedback and survey results. They proactively address concerns, model transparency and authenticity, and foster collaboration through open, honest communication and shared ownership.

Communicate Deliberately: This team member communicates a clear and compelling vision that aligns team efforts with organizational goals. They proactively identify and address communication gaps across workstreams, implementing solutions to enhance coordination, while anticipating and resolving stakeholder concerns before they surface.

Additional Skills:

• Systems thinking with strong attention to data integrity and downstream impacts
• Ability to translate complex logic into executable system structures
• Strong cross-functional influence without direct budget ownership
• High comfort operating in ambiguity during system and process transformation
• Makes sound decisions using data, audit findings, and stakeholder input
• Builds clear operating mechanisms and scalable processes
• Develops team capability and institutional knowledge
• Communicates deliberately across technical and non-technical audiences
• Builds trust through consistency, clarity, and follow-through
• Ability to create and lead strategy while also being a functional leader

Required Education and Experience:

Education: Bachelor’s degree required.

Professional Experience: Experience in records management, compliance, governance, or public administration.

Technical Proficiency: Experience with records and record compliance.

Environment: Experience in K-12 education or a similarly regulated educational setting.

Preferred Education and Experience:

Master’s degree preferred.

Records management certification (CRM, CRA) or completion of Texas RMO training.

Experience with electronic document management systems (EDMS) and digital archiving.

Proven ability to engage stakeholders and partners in process improvement.

Physical Requirements: ​

Be able to sit and work at a computer for prolonged periods.

Must be able to lift and move up to 25 pounds.

Perform repetitive keyboard/mouse tasks and maintain visual acuity.